PRIVACY NOTICE ISSUED BY JLS & CO ACCOUNTANT'S LIMITED

Introduction

The Data Protection Act 2018 (“DPA 2018”) and the General Data Protection Regulation (“GDPR”) impose certain legal obligations in connection with the processing of personal data.

 

JLS & Co Accountants Limited is a data controller within the meaning of the GDPR and we process personal data. The firm’s contact details are as follows:

112 Gilfach Street

Bargoed

CF81 8LQ

01443 838501

office@jlsaccountants.co.uk

 

We may amend this privacy notice from time to time. If we do so, we will make available to you a copy of the amended privacy notice.

 

Where we act as a data processor on behalf of a data controller (for example, when processing payroll), we provide an additional schedule setting out required information as part of that agreement. That additional schedule should be read in conjunction with this privacy notice.

 

The purposes for which we intend to process personal data are...

  • to enable us to supply professional services to you as our client

  • to fulfil our obligations under relevant laws in force from time to time (e.g. the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 (“MLR 2017”))

  • to comply with professional obligations to which we are subject as a member of the Association of Chartered Certified Accountants

  • to use in the investigation and/or defence of potential complaints, disciplinary proceedings and legal proceedings

  • to enable us to invoice you for our services and investigate/address any attendant fee disputes that may have arisen

  • to contact you about other services we provide which may be of interest to you if you have consented to us doing so

 

The legal bases for our intended processing of personal data

Our intended processing of personal data has the following legal bases:

  • at the time you instructed us to act, you gave consent to our processing your personal data for the purposes listed above

  • the processing is necessary for the performance of our contract with you

  • the processing is necessary for compliance with legal obligations to which we are subject (e.g. MLR 2017)

  • the processing is necessary for the purposes of the following legitimate interests which we pursue.

 

It is a requirement of our contract with you that you provide us with the personal data that we request. If you do not provide the information that we request, we may not be able to provide professional services to you. If this is the case, we will not be able to commence acting or will need to cease to act.

 

Persons/organisations to whom we may give personal data

We may share your personal data with:

  • HMRC

  • any third parties with whom you require or permit us to correspond

  • subcontractors

  • an alternate appointed by us in the event of incapacity or death

  • tax insurance providers

  • professional indemnity insurers

  • our professional body (the Association of Chartered Certified Accountants) and/or the Office of Professional Body Anti-Money Laundering Supervisors (OPBAS) in relation to practice assurance and/or the requirements of MLR 2017 (or any similar legislation)

If the law allows or requires us to do so, we may share your personal data with:

  • the police and law enforcement agencies

  • courts and tribunals

  • the Information Commissioner’s Office (“ICO”).

We may need to share your personal data with the third parties identified above in order to comply with our legal obligations, including our legal obligations to you. If you ask us not to share your personal data with such third parties we may need to cease to act.

 

Your personal data will be processed in the UK only.